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| Administration Manager |
REF#: JG34928 |
Western Standard
Location: Calgary, Alberta
Posted: February 27, 2026
Deadline: April 27, 2026
Salary:
Description
The Manager: Administration is responsible for overseeing the Administration Department and ensuring the company’s day-to-day financial, administrative, and operational functions run smoothly.
This role also serves as Executive Assistant to the Publisher, President & CEO, providing high-level organizational and administrative support.
Reporting and Parameters - The Administration Manager reports to the Director of Operations and works closely with the Publisher, President & CEO.
- Performance will be reviewed annually.
Duties and Responsibilities - Accounting & Financial Administration
- Perform full-cycle bookkeeping using accounting software.
- Perform monthly bank and credit card reconciliations, ensuring accuracy and timely resolution of discrepancies.
- Manage accounts receivable and accounts payable processes.
- Process payroll and contractor payments.
- Administer employee vacation, leave tracking, and benefits documentation.
- Prepare invoices and track payments.
- Prepare and file GST/HST returns and support other indirect tax compliance requirements.
- Support budgeting and financial reporting processes.
- Coordinate with external accounting partners as required.
Membership & Customer Experience - Oversee subscription management and membership services.
- Respond to member inquiries via email and phone; resolve billing or access issues.
- Ensure a smooth onboarding experience for new members.
- Maintain accurate membership records and databases.
Executive Support - Manage executive calendar, meeting coordination, and travel arrangements.
- Draft correspondence and assist with preparation of reports and presentations.
- Coordinate executive communications and internal documentation.
- Prepare board meeting packages, board meeting minutes, assemble financial and operational reports, and coordinate meeting logistics and documentation.
Event Coordination & Office Management - Coordinate company events including conferences, large-scale public events, and internal meetings.
- Manage vendor communications, logistics, and event materials.
- Oversee general office operations including supplies, equipment, and record keeping.
- Maintain organized digital filing systems and corporate documentation.
Administrative & Operational Support - Draft, issue, and administer employment agreements and contractor contracts.
- Maintain employee records and documentation.
- Assist with special projects and operational initiatives as needed.
- Provide general administrative support to ensure continuity of operations.
- Establish new administrative procedures as needed.
Office & Facilities Administration - Oversee office operations including supply procurement, equipment management, and vendor coordination.
- Manage office-related accounts and recurring payments, including rent and service providers.
- Serve as the primary point of contact for the organization, directing inquiries from members, partners, vendors, and the public.
- Maintain a professional and welcoming office environment that supports staff productivity and organizational reputation.
Qualifications
- Bachelor’s degree in business administration, finance, accounting, or related field.
- Experience in bookkeeping and administrative operations.
- Proficiency with accounting software (Quickbooks Online) and Microsoft Office (Excel and Word).
- Strong organizational skills and attention to detail.
- Excellent interpersonal and customer service skills.
- Ability to manage multiple priorities in a fast-paced environment.
- Proficiency in business software systems and digital tools.
- Demonstrated alignment with and enthusiasm for the mission, values, and editorial perspective of the Western Standard.
Interested candidates should send a resume - stating you found this job on Jeff Gaulin's Journalism Job Board - to:
Western Standard
E-mail: careers@westernstandard.news
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